Preform needed better construction time tracking across multiple active sites. WorkWeek reduced paperwork, cut manual admin, and gave management a live view of attendance and site activity.
Preform shows what changes when a business gets more accurate time tracking, site attendance records, and payroll data. Instead of working from paper, WhatsApp updates, or delayed submissions, managers can see clearer information during the day and use it to make faster decisions.
“This is the way forward.”
When admin becomes the biggest operational drag
At Preform, workforce admin had quietly become one of the most time-consuming parts of running the operation. Every active site generated paperwork. Every submission arrived via WhatsApp. Every day, someone in the office was spending hours manually capturing, checking, and organising records from multiple locations.
The team had seen enough clocking systems to be sceptical. Arista Paxton had already lived through rollouts that solved one problem and created another, adding complexity instead of removing it.
What changed after switching
Manual data capture dropped dramatically, from hours of daily admin to a matter of minutes. For the first time, the management team had a live view of attendance, lateness, and site-level activity across all active locations in real time.
WhatsApp submission chains were replaced by a single system. Record management became simpler. The office team could respond to what was actually happening on site, rather than waiting for information to trickle in.
The outcome
Preform now runs a faster, cleaner operation. Management has the visibility it needs across active sites without the admin overhead that used to consume the team's time.
Key takeaways
That is what makes this case study useful for other teams in South Africa. The gains show up in more accurate attendance records, faster payroll preparation, fewer manual corrections, and better visibility of what is happening on site or in the field. For businesses like Preform, those improvements have a direct effect on labour control and daily reporting.
- Manual admin dropped from hours daily to minutes
- Management gained live attendance and lateness visibility across sites
- WhatsApp submission chains were replaced by a single structured record
